1. Introduction
Welcome to Saraswati IntelliCampus Portal, a comprehensive digital quality management system operated by Shri Saraswati Bhuvan Education Society.
This Privacy Policy outlines how we collect, use, store, and protect information within our portal. We are committed to ensuring
the privacy and security of all data managed through this platform.
Important Notice: Saraswati IntelliCampus Portal is an internal management system designed exclusively for institutional
operations. This portal does not collect, process, or store any information from visitors outside the organization.
2. Scope and Applicability
This Privacy Policy applies to all users of the Saraswati IntelliCampus Portal, including but not limited to:
- Administrative staff and system administrators
- Faculty members and teaching staff
- Department heads and coordinators
- Principal and management authorities
- Students enrolled within the institution
- Authorized personnel with legitimate access credentials
This portal is not intended for public use and does not solicit or collect information from individuals
who are not affiliated with Shri Saraswati Bhuvan Education Society.
3. Nature of the Portal
Saraswati IntelliCampus Portal is an Internal Quality Assurance Cell (IQAC) management system designed to facilitate:
- Academic quality management and NAAC accreditation processes
- Internal administrative operations and documentation
- Student academic records and performance tracking
- Faculty development and activity management
- Institutional data management and reporting
- Quality assurance metrics and compliance monitoring
4. Information We Manage
The portal manages internal institutional data that is provided directly by authorized personnel during the course of their
official duties. This includes:
4.1 Employee Information
- Name, employee ID, and contact details
- Department designation and role assignments
- Professional qualifications and experience records
- Attendance and leave management data
- Performance evaluations and development records
4.2 Student Information
- Enrollment and admission records
- Academic performance and grade records
- Attendance and participation data
- Feedback and evaluation responses
- Program completion and certification data
4.3 Institutional Data
- Academic programs and course information
- Quality assurance metrics and compliance documentation
- NAAC criteria-based evidence and reports
- Internal audit and assessment records
- Administrative notices and circulars
5. No External Data Collection
Data Collection Limitation: Saraswati IntelliCampus Portal does not collect, solicit, or process any personal information
from individuals outside the organization. This portal is strictly an internal management tool and has no mechanisms for
collecting data from general website visitors or external parties.
Specifically, this portal:
- Does not have public registration or sign-up forms
- Does not use tracking cookies for external visitors
- Does not collect browsing data from non-authenticated users
- Does not share institutional data with third-party organizations
- Does not use external analytics tools to track visitor behavior
- Does not sell, trade, or rent any information to outside parties
6. Purpose of Data Management
All information managed within Saraswati IntelliCampus Portal is used exclusively for:
- Facilitating internal administrative processes
- Maintaining academic and quality records
- Supporting NAAC accreditation and compliance requirements
- Enabling data-driven institutional decision-making
- Improving academic quality and operational efficiency
- Generating internal reports and documentation
7. Data Security Measures
We implement robust security measures to protect all managed information:
- Authentication: Multi-factor authentication and secure login mechanisms
- Encryption: Data encryption during transmission and storage
- Access Control: Role-based access restrictions ensuring users only access authorized data
- Session Management: Secure session handling with automatic timeout features
- Audit Trails: Comprehensive logging of system access and data modifications
- Regular Backups: Automated backup systems to prevent data loss
- Firewall Protection: Network-level security to prevent unauthorized access
8. Data Retention
Internal data is retained in accordance with institutional policies and regulatory requirements:
- Academic records are maintained as per university guidelines
- Employee records are retained according to HR policies
- Quality assurance documentation is preserved for accreditation cycles
- Data is securely archived or disposed of when no longer required
9. User Rights and Responsibilities
9.1 Authorized Users Have the Right To:
- Access their own personal information within the portal
- Request corrections to inaccurate personal data
- Understand how their data is being used within the system
- Report security concerns or data privacy issues
- Request account deactivation upon separation from the institution
9.2 User Responsibilities:
- Maintain the confidentiality of login credentials
- Use the portal only for authorized institutional purposes
- Not share access credentials with unauthorized individuals
- Report any suspected security breaches immediately
- Comply with institutional data usage policies
10. Third-Party Services
The portal may integrate with certain third-party services strictly for operational purposes:
- Firebase Authentication: Used for secure two-factor authentication via SMS OTP
- Cloud Infrastructure: Hosting and database management services
All third-party service providers are bound by confidentiality agreements and data processing agreements
that ensure compliance with our privacy standards. No institutional data is shared for marketing or
commercial purposes.
11. Cookies and Technical Data
The portal uses essential cookies and session management technologies strictly for:
- Maintaining authenticated user sessions
- Ensuring portal security and preventing unauthorized access
- Remembering user preferences within the system
- Enabling core portal functionality
These cookies are essential for portal operation and do not track users across other websites
or collect data for advertising purposes.
12. Data Breach Protocol
In the unlikely event of a data security breach:
- Affected users will be notified promptly through institutional communication channels
- Immediate steps will be taken to contain and remediate the breach
- A thorough investigation will be conducted
- Security measures will be enhanced to prevent future occurrences
- Regulatory authorities will be informed as required by applicable laws
13. Policy Updates
Saraswati IntelliCampus Portal reserves the right to update this Privacy Policy as needed to reflect:
- Changes in institutional practices and procedures
- Technological advancements and security enhancements
- Regulatory or legal requirements
- Feedback from stakeholders and users
The "Last Updated" date at the top of this policy will be revised accordingly. Users are encouraged
to review this policy periodically.
14. Contact Information
For questions, concerns, or requests related to this Privacy Policy or data management practices,
please contact:
- Institution: Shri Saraswati Bhuvan Education Society, S.B.E.S. College of Science
- Location: Chhatrapati Sambhajinagar, Maharashtra, India
- Portal: Saraswati IntelliCampus Portal (Internal IQAC Management System)
- Email: admin@saraswatiportal.in
Commitment Statement: Saraswati IntelliCampus Portal is committed to maintaining the highest standards
of data privacy and security. Our internal management system is designed to serve institutional needs
while respecting the privacy rights of all authorized users. We do not collect, process, or share
information from external visitors or parties outside our organization.